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WildEarth Guardians has the following job opening:

Administrative/Bookkeeping Assistant

Location: Santa Fe, NM

Start date: ASAP

Application deadline: Until Filed

WildEarth Guardians is seeking an enthusiastic, detail-oriented individual who is passionate about our mission to be our Administrative/Bookkeeping Assistant. This position will assist with a wide variety of financial and administrative operations. WildEarth Guardians is committed to employee development and is a rapidly growing organization with significant opportunity for the right candidate.

Responsibilities include, but are not limited to:

Administrative Responsibilities:

  • Sort & distribute all daily incoming mail
  • Respond to website/email requests for information
  • Assist with mailings and special projects
  • Coordinate volunteers
  • Ensure office equipment is functioning properly
  • Maintain sufficient supplies to support the office needs
  • Event preparation
  • Solicit donations for events

Bookkeeping Responsibilities:

  • Maintaining State Applications for Charitable Exemptions in all states
  • Assist with preparing and maintaining documents for project billings
  • Enter customer sales receipts and vendor invoices in QuickBooks
  • Work with Financial Director to prepare information for annual audit, Form 990 and 1099’s
  • Assist  Financial Director with monthly preparation of  financial statements for Program Directors

 The ideal candidate will demonstrate the following:

  • At least 2 years administrative/bookkeeping experience – Non Profit experience a plus
  • Proficiency in Microsoft Office (Word and Excel), QuickBooks, PowerPoint, and Google Docs
  • Excellent organizational skills and attention to detail
  • Ability to meet deadlines while multi-tasking
  • Learns well by doing
  • Love for nature and volunteering
  • Positive ”Can Do” attitude and personality

Email applications only. Interested candidates should forward a Cover Letter, Resume and (2) Letters of Reference to Jodie Wheeler at Job will remain open until filled. Download the job description in pdf.


At WildEarth Guardians, you have the opportunity to gain important skills in conservation work. Since conservation advocacy involves working in the scientific, legal, and policy arenas, interning with WildEarth Guardians will give you an excellent opportunity to explore these fields and professions. In addition, you’ll participate in our nationally recognized innovative conservation strategies that seek to mobilize citizens and decision makers to better protect our environment.


Jesse Tremaine photo small"Interns at Guardians get valuable experience while working on current environmental issues. The satisfaction that comes from watching your work contribute to forward-thinking solutions vaults the internship ahead of any academic experience- hands down."  - Jesse Tremaine, Legal Intern Summer 2010

Visit our volunteer and internship page to learn more!